The Debating Group discusses the contentious political issues which surround marketing.
The Debating Group discusses the contentious political issues which surround marketing.

Privacy Policy

The Debating Group Privacy Policy

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Introduction to Data Privacy at The Debating Group

At The Debating Group, personal data is central to us achieving our aim to inform people about the events we run.

We are committed to being up front with you about how we use your information, how we will keep it safe and how we will treat it with respect. An organisation promoting industry, we recognise the value of trust and transparency. This Privacy Policy is designed to give you all the information you need to better understand how we’ll manage your personal data. 

If you’ve got any concerns or questions after reading through this Privacy Policy, you can contact us in the following ways:

By post: Advertising Association, 5th Floor, 95 Aldwych, London WC2B 4JF

By email: info@debatinggroup.co.uk

Finally, if you want to raise your concerns about our use of personal data with the Information Commission, you can do so in the following ways:

Information Commission, Wycliffe House, Water Lane, Wilmslow.  Cheshire, SK9 5AF

Helpline Number: 0303 123 1113

ICO website: ico.org.uk

Why we process personal data and where we get it from

We process personal data for the following purposes:

We obtain personal information in the following two ways:

Directly – Most of the personal data we process is given to us directly by our customers under the following circumstances:

  • Registering to attend a Debating Group event
  • Signing up to receive emails from the Debating Group

The lawful conditions we rely on to process personal data

Direct Marketing

The UK GDPR says that we must identify a suitable lawful basis under which we can process personal data. For direct marketing, we rely on Consent and Legitimate Interests.

This is because we understand that people who have attended Debating Group events previously often like to know about upcoming events that may be of interest.

Under PECR, you’re required to rely on Consent to send direct marketing by email and text, unless your organisation can apply the soft opt-in exemption.

Consent

We rely on your consent to send you direct marketing communications by email and text. You can opt out at any time by emailing info@debatinggroup.co.uk or by clicking on “unsubscribe” in the emails we send to you.

Our data retention periods

We store your personal information securely. The following table outlines the types of data that we hold and how long we hold it for:

Type of DataHow long we hold it for
EMAIL ADDRESS3 years (or within 3 months of unsubscribing)
NAME3 years (or within 3 months of unsubscribing)
ORGANISATION3 years (or within 3 months of unsubscribing)
DATE ADDED TO DATABASE3 years (or within 3 months of unsubscribing)

Your rights under the UK GDPR

Under the UK GDPR, you have the right to:

  1. be given clear and transparent information about how we’ll use your data;
  2. ask us for copies of the personal information we hold about you by making a Data Subject Access Request (DSAR). You can make this request by using the contact details provided in the introduction of this Privacy Policy. The ICO has a handy DSAR template available on its website.

We have one month to respond to your request and will let you know before that time has passed if we need more time to get back to you. Please note that reserve the right not to respond to DSAR’s that we believe might be vexatious. In those circumstances, we will clearly explain the reasons for not doing so to the data subject in writing. 

  • ask us to make changes to your data if you believe that what we do hold is inaccurate. For example, you can contact us if you’ve recently moved or changed your telephone number and we’ll update our records;
  • ask us to delete your personal data under certain circumstances such as:

(i) when we no longer need your data for the reasons we originally collected it;

(ii)  you withdraw your permission for us to hold it when consent was the original lawful basis

(iii) when we’re compelled by law to erase it

For more information, please visit the ICO’s website.   

  • ask us to stop using your data for specific purposes. Unless we’re under a legal or contractual obligation to do so, we must respect your wishes;
  • object to us using your data for purposes like direct marketing and profiling;
  • ask us to transfer your personal data to another organisation 

There is no charge to exercise any of your data protection rights and if you make a request, we have one month to get back to you.

More information about the rights you have under the UK GDPR can be found on the Information Commissioner’s Office’s website